How can I share a Gnowbe program with users?

Sharing a program with users involves:

• Creating a user group
• Sharing the program with the group
• Inviting users to the group for them to access the program
  
  

Before learning how to share programs, it will help first to understand how Gnowbe Dashboard is structured and the various administrative roles involved. If not, click the links below to find specific instructions on sharing programs depending on your scenario:

You are the program's curator

1. I am sharing my program in my own organization/account
2. I am sharing my program as an Admin/Agent in someone else’s organization
3. I am sharing my program as a Curator in someone else’s organization

You are not the program's curator

1. I am sharing someone else's program in my organization/account

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You are the program's curator

Scenario 1: I am sharing my program in my own organization/account
↳ You are the program’s curator
↳ You are an Admin for your organization.

Sharing your program

1. Log into Gnowbe Web (web.gnowbe.com) and access your program.
   
   
   
2. Click Edit.
   
   
   
3. Click Publish. You’ll be brought to the Manage Program page.
   
   
   
4. Click +Create group.
   
   
   
5. Enter your group name. You are given the option of adding yourself as a learner in the group (recommended). Click Create and Continue.
   
   
   
6. Gnowbe will proceed to automatically share your program with this new group. You can now start inviting learners to join your group. Once done, click Finish.
   
   
   
7. You can also choose to add/remove your program from individual groups by checking/unchecking the boxes next to the group names.
   
   
   
8. Remember to click Save changes to confirm your changes.
   

Inviting learners to access your program

1. Click Invite under the Participants field.
   
   
   
2. A pop-up will appear for you to invite learners. There are two user invitation methods:
   
   
   • • Invite by Email - Invite individual users to join the group via email.
       
       Type in your learner's email and click invite. The learner will receive an email invitation to access the group's programs.
       
       
     • Share link - Invite learners to join the group via a group invitation link.
       
       This method is not the most secure way to invite learners, as anyone who possesses the link can join the group and access the group's programs. ⚠️ Please do not invite users via this method if your group contains programs with confidential information.
       
       
       
       

See also:
How can I create/delete user groups on Gnowbe Dashboard?
How can I mass invite users to a group? (See option 2)
How can I share a Gnowbe program with multiple groups at one go?
How can I remove a program from a group?
How can I view user analytics and check my learners' progress?
How can I interact with my learners after sharing my program with them?

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Scenario 2: I am sharing my program as an Admin/Agent in someone else’s organization
↳ You are the program’s curator
↳ You are made an Admin/Agent in someone else’s organization

Sharing your program

1. Log into Gnowbe Web (web.gnowbe.com) and access your program.
   
   
   
2. Click Edit.
   
   
   
3. Click Publish. You’ll be brought to the Manage Program page.
   
   
   
4. Click +Create group. Skip to Step 7 if the user group has already been created and appears on your list.
   
   
   
5. Select the organization where you want to create the group. Enter your group name and click Create and Continue.
   
   
   
6. Gnowbe will proceed to automatically share your program with this new group. You can now start inviting learners to join your group. Once done, click Finish.
   
   
   
7. If the group already appears on your Manage program page, simply check the box beside the group name to share your program with the group.
   
   
   
8. Click Save.
   
   

Note
You'll see the Program availability feature on your Manage program page.

• If enabled for an organization, this feature allows other Admin/Agents to share your program with other user groups in the organization on Gnowbe Dashboard - learn more here.
• If you don't intend to allow your program to be shared by other Admins/Agents in the same organization, you can leave this setting untoggled.
  

Inviting learners to access your program

1. Click Invite under the Participants field.
   
   
   
2. A pop-up will appear for you to invite learners. There are two user invitation methods:
   
   
   • • Invite by Email - Invite individual users to join the group via email.
       
       Type in your learner's email and click invite. The learner will receive an email invitation to access the group's programs.
       
       
     • Share link - Invite users to join the group via a group invitation link.
       
       This method is not the most secure way to invite users, as anyone who possesses the link can join the group and access the group's programs. ⚠️ Please do not invite users via this method if your group contains programs with confidential information.
       
       
3. Invite yourself as a participant to the same user group as your learners to access the program(s) you shared with them.
   
   

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Scenario 3: I am sharing my program as a Curator in someone else’s organization
↳ You are the program’s curator
↳ You are made a Curator of the Organization/Group in someone else’s organization


Sharing your program

1. Log into Gnowbe Web (web.gnowbe.com) and access your program.
   
   
   
2. Click Edit.
   
   
   
3. Click Publish. You’ll be brought to the Manage Program page.
   
   
   
4. Toggle your program's availability for the organization. This will allow Admins/Agents to share/unshare your program with groups in the organization.
   
   
   
5. The organization’s Admins/Agents can now proceed to share your program with group(s) in the organization. Learn how here.
   

Inviting learners to access your program
User invitation can only be done by the organization’s Admins or Agents. Learn how here.

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You are not the program's curator

To share someone else’s program with your learners, you will need first to assign them a Creator role in your organization to grant them program sharing privileges.

Two things to consider:

1. If you want the program curator to also have administrative rights in your organization - Invite them to be an Admin or Agent. [Quick link]
   
   
2. If you do not want the program curator to have any administrative rights in your organization - Invite them to be a Curator of the Organization or Curator of the Group - learn the difference here. [Quick link]
   

• •  

Inviting User X as an Admin/Agent to share their program in my organization
After inviting a user as an Admin/Agent into your organization, they’ll be able to share their programs with user groups in your organization.

Sharing User X's program

1. Firstly, invite User X as an Admin/Agent to your organization. Click here for step-by-step instructions.
   
   
2. Once done, User X can proceed to share their program with your organization on Gnowbe Web. The following instructions are for them.
   
   
3. User X logs into web.gnowbe.com and accesses their program.
   
   
   
4. Click Edit.
   
   
   
5. Click Publish. You’ll be brought to the Manage Program page.
   
   
   
6. Click +Create group. Skip to Step 9 if the user group has already been created and appears on your list.
   
   
   
7. Select the organization where you want to create the group. Enter your group name and click Create and Continue.
   
   
   
8. Gnowbe will proceed to automatically share your program with this new group. You can now start inviting learners to join your group. Once done, click Finish.
   
   
   
9. If the group already appears on your Manage program page, simply check the box beside the group name to share your program with the group.
   
   
   
10. Click Save.
    
    

Note
You'll see the Program availability feature on your Manage program page.

• If enabled for an organization, this feature allows other Admin/Agents to share your program with other user groups in the organization on Gnowbe Dashboard - learn more here.
• If you don't intend to allow your program to be shared by other Admins/Agents in the same organization, you can leave this setting untoggled.

Inviting User X as a Curator of the Organization/Group to share their program in my organization
After inviting a user as a Curator of the Organization/Group, they’ll be able to make their programs available for sharing in your organization.

Making User X's program available for sharing

1. Firstly, invite User X as a Curator of the Organization/Group to your organization. Click here for step-by-step instructions.
   
   
2. Once done, User X can proceed to make their program available for sharing on Gnowbe Web. The following instructions are for them.
   
   
3. User X logs into web.gnowbe.com and accesses their program.
   
   
   
4. Click Edit.
   
   
   
5. Click Publish. You’ll be brought to the Manage Program page.
   
   
   
6. Toggle the program's availability for the organization. This will allow Admins/Agents to share the program with groups in the organization.
   
   
   

Sharing User X's program
You will now proceed to share User X's program with user groups in your organization.

1. Log into Gnowbe Dashboard (dashboard.gnowbe.com) or click Dashboard on your Gnowbe Web homepage.
   
   
   
2. Click Programs.
   
   
   
3. Select the user group you wish to share your program with. If it hasn't been created yet, create a group - learn how here.
   
   
   
4. Click Programs.
   
   
   
5. Click +Add program.
   
   
   
6. Click Add.
   
   
   
7. User X's program will be shared with your group.
   

See also:
How can I create/delete user groups on Gnowbe Dashboard?
How can I mass invite users to a group? (See option 2)
How can I share a program with multiple groups at one go on?
How can I remove a program from a group?
How can I view user analytics and track my learner's progress?
How can I interact with my learners after sharing my program with them?

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