How to schedule a program for distribution

Admins/Agents can set a date and time for programs to be distributed to their group(s) via the Gnowbe Dashboard. There are two parts to complete this task.

Video turorial

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Quick links:

• How to schedule a program for distribution
• How to schedule a program for distribution to multiple groups
• How to edit/cancel a scheduled program

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How to schedule a program for distribution

Part 1: The program's curator first makes the program available for distribution to the workspace.

1. The curator logs into Gnowbe Web.
   
   
   
2. Select the program and click Edit.
   
   
   
3. Click Share.
   
   
   
4. Under the Program Availability section, find your workspace and toggle on Available for Sharing.
   
   If the workspace does not appear here, ensure that the curator has been made a curator of the workspace/group.

Part 2: Admin/Agent schedules program for distribution.

1. Admin/Agent logs into Gnowbe Dashboard.
   
   
   
2. Click Groups and select the group you intend to distribute the program to.
   
   
   
3. Click Programs, then +Add Program.
   
   
   
4. Find your program and click Add.
   
   
   
5. A pop-up will appear. Toggle on Start Date and select the date and time you want the program to be distributed to your learners. Once done, click Distribute.
   
   
   • • The scheduled date and time are based on the timezone of the admin/agent who schedules it, and the program will be released simultaneously worldwide.
       
     • Consider this use case:
       • You're an admin in Singapore (SGT), and you scheduled your program to be distributed on 15 November, 5 pm.
         
         • For a learner in Singapore, they will see the program on 15 Nov at 5 pm (SGT),
         • For a learner in New York, they will see the program on 14 Nov at 5 am (EST) - given that New York is 12 hours behind Singapore.
           
           
6. Your program will be scheduled for distribution.
   
   
   

How to schedule a program for distribution to multiple groups

First, ensure that the program's curator has made the program available for distribution to the workspace (see above).

1. Admin/Agent logs into Gnowbe Dashboard and clicks Programs.
   
   
   
2. Find the program and click the three-dot icon under the Actions field.
   
   
   
3. Click Distribute/Un-distribute.
   
   
   
4. Select the groups you want to distribute the program to
   
   
   
5. Click Actions, then Save.
   
   
   
6. A pop-up will appear. Toggle on Start Date and select the date and time you want the program to be distributed to your learners. The program will have the same scheduled date/time for all your selected groups. Once done, click Distribute.
   
   • • The scheduled date and time are based on the timezone of the admin/agent who schedules it, and the program will be released simultaneously worldwide.
     • Consider this use case:
       • You're an admin in Singapore (SGT), and you scheduled your program to be distributed on 15 November, 5 pm.
         
         • For a learner in Singapore, they will see the program on 15 Nov at 5 pm (SGT),
         • For a learner in New York, they will see the program on 14 Nov at 5 am (EST) - given that New York is 12 hours behind Singapore.

How to edit/cancel a scheduled program

1. Admin/Agent logs into Gnowbe Dashboard and accesses the group the scheduled program is in.
   
   
   
2. Click Programs.
   
   
   
3. Select the program and click Actions.
   
   
   
4. Click Edit.
   
   
   
5. You can either toggle off Scheduled Share to immediately distribute the program or change the scheduled date and time. Click Save when done.
   

See also: How do I set a deadline/expiry date for my programs?