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How do I set an expiry date for my programs?

Jit
Updated

Gnowbe allows Admins/Agents to set a program expiry date for their users. This feature is available only at the group level and automatically makes a program unavailable to all users in the group once the expiry date is reached.

See also - How to schedule a program for distribution
See also - Coming soon: How do I set a due date for my programs?


What expired programs look like for learners

  • Expired programs will appear greyed out in a learner's library. An Expired label will also appear when the learner hovers over the program cover image.Screen_Shot_2022-03-15_at_12.27.35_AM.png

  • Learners will NOT be able to access/continue learning from any expired programs.Screen_Shot_2022-03-15_at_12.27.07_AM.png

Note: If you would like the program to display a reminder of its expiration date, you will need to set a program due date.



How to set program deadlines
Ensure the program you wish to set an expiry date for has already been shared with the group.

  1. Log into Gnowbe Dashboard and click Groups.
    Screen_Shot_2022-04-16_at_12.46.45_AM.png

  2. Select the group where the program you wish to set an expiry date for is shared in.Screen_Shot_2022-04-16_at_12.46.52_AM.png

  3. Click Programs.
    Screen_Shot_2022-04-16_at_12.46.58_AM.png

  4. Select the program and click Actions.
    Screen_Shot_2022-04-16_at_12.47.07_AM.png

  5. Click Edit.
    Screen_Shot_2022-04-16_at_12.47.13_AM.png

  6. A sidebar will appear for you to set your program expiry date.
    Screen_Shot_2022-04-16_at_12.49.48_AM.png
    There are two deadline settings for Admins/Agents to play with:
      • Available until (set programs to expire on a specific date)
        • Programs will expire for ALL users on an absolute date.
        • Programs will expire at the start of your expiry date. E.g., If you set 31st January as the expiry date, the program cannot be viewed from 31st January, 12 am onwards)

      • Available for (set programs to expire after a certain number of days)
        Program expiry will be relative for all users. The program will be made available to users for a set number of days, and the expiry countdown will begin only when a user starts on their program.

  7. Once done, click Save.
    Screen_Shot_2022-04-16_at_12.49.54_AM.png

  8. You can check for a program's expiry on the Programs page. Repeat the above steps to change the program's expiry date.
    Screen_Shot_2022-04-16_at_1.16.02_AM.png

 

 

Quick note
You can only set one type of expiry date, either Available For or Available Until, and not both at the same time.

 

 

 

 

 

 

 

 

 

 

 

 

 

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